Make your copiers and MFD work a whole lot harder...
...and a whole lot smarter
with next-generation document management software and workflow automation from ISL and DocuWare.
We’ve teamed up with DocuWare, the award-winning, world-leading Document Management system, to make your MFD or Photocopier the heart of a smart new way of working… Securely and automatically scanning and filing incoming invoices and other documentation, it handles all those tedious data entry tasks in a streamlined, efficiently managed workflow that transforms your business. And it frees up your talents and time for what really counts.
We’d love to show you what it can do for your business
Support Mobile Workforce
Take your document workflow to the next level with DocuWare's best-in-class solutions, supported by your dedicated team at ISL.
Docuware scans, merges, collates and distributes data and documents in all formats, including mobile devices – and then securely and intelligently files it in fully searchable archives.
Workflow management and automation
As well as speeding and streamlining your workflow, DocuWare automates the process wherever possible – yet remains alert and adapts rapidly to changing demands.
Better information for better decision-making
DocuWare brings together all information from all sources, connecting and collating documents with the data in your CRM and ERP applications. That gives you the power to make faster, smarter decisions.
Learn how ISL's Docuware solutions can help your organisation:
Take your document workflow to the next level with Docuware's best-in-class solutions, supported by your dedicated team at ISL.
DocuWare doesn’t just scan and sort incoming paper and electronic invoices. It radically rationalises your entire accounts payable workflow by merging invoices with purchase orders, managing approvals and entering transactions into the accounts – no paper, no errors, no stress. And that gives you and your team back valuable time that’s better invested elsewhere.
Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.
DocuWare for Employee Management is an HR management software that digitizes, centralizes and organizes all employee documents within a secure, searchable repository.
Give your entire organization peace of mind when you protect sensitive employee information with secure access rights and data encryption..
Self Service Capabilities
Make significant strides in empowering individual employees, managers and HR colleagues with self-service capabilities, from basic searching to portal integration.
Repetitive and manual data entry, endless searching for documents, emailing unresponsive managers and other menial tasks can all be simplified and automated.
Document management software (DMS) is a digital solution that helps organizations process, capture, store, manage and track documents. By tightly managing your critical business information, you can develop processes that start, execute and complete in a stable, predictable, measurable way
Implementing a DMS is the most important step in creating a paperless office and removing the cost, insecurity and inefficiency of paper.
Access to documents on demand does more than cut your labor costs. It can improve employee morale, reduce errors and miscommunication and substantially increase customer satisfaction.
Easy access to documents — and everything that comes along with it — helps you adhere to regulatory compliance requirements. Here are just some opportunities for better compliance that crop up when you invest in document management:
Document management systems fully support a collaborative environment, whether employees are working in the office, remotely or on the move. With a third of office workers saying they would likely quit their jobs if remote work is 100% discontinued after the pandemic, systems that ensure collaboration without requiring people to be in the same space are critical.
Integral UK Ltd
Integral, a JLL company, was looking for a way to better manage and control its invoice operation. After deploying an accounts payable automation solution, it has re-engineered processes and reduced overall late payments by 17%.
Integral provides a range of mechanical, electrical and fabric property maintenance services to some of the UK’s leading business and public sector organisations including Harrods, the RAF, NHS, London Stock Exchange, Rolls Royce and The Royal Opera House.Integral is a JLL company and as such has made sustainability one of its key values.
This pervades not just the built infrastructure it supports but also its own internal processes and operations. Part of Integral’s sustainability initiative is using digital transformation to improve efficiency, reduce waste and streamline processes. But Integral’s account payable operation lacked effective document handling technology causing inefficient processes.
To support its business operations, Integral has 3,000 suppliers and subcontractors that invoice the business for the products and services they provide. Invoices, that can range from under £10 to several thousand, amount to around 250,000 every year. Invoice processing was increasingly complex and labour intensive. Invoices were pdf attachments to email which were sorted, manually, into many different folders for onward processing.
There were problems and errors because not all emails had invoices, some had other documents and multiple invoices. A limited view of invoice type, measure of workload and a lack of auditing meant invoices were being lost. Some emails went straight to spam because suppliers sent multiple emails simultaneously.
Trying to report from our email system was virtually impossible. Now DocuWare provides the traceability and reporting we need automatically.
The solution needed to process incoming invoices and automatically ingest data off documents into a new ERP system being implemented.
Integral has deployed Ricoh’s Accounts Payable solution based on DocuWare software. It acts as a single, central repository for all of Integral’s supplier invoices and statements. When an email arrives, DocuWare reads the email and associated documents and automatically categorises them - for instance recognising supplier name - ready for processing. In addition, DocuWare applies intelligence to document sorting so that, for example, a high value or urgent invoice is prioritised rather than just processing it sequentially.
Having established document control, Integral is starting to use OCR capabilities in DocuWare to read data automatically from invoices for input into accounting and ERP systems.
Delivers significant efficiency, productivity, agility and customer service improvements
Enabled more effective, re-engineered processes
Supported reduction of late payments by 17%
Creates a single source of truth
Sarah Pearson, Head of Finance Transactions and Controls for Integral, says, “The beauty of DocuWare is it’s incredibly flexible and works with us and at our pace as we develop and improve how we operate.”
UK Head Office
18 Muirhead Quay
Fresh Wharf Estate
Quay Road, Barking
Essex IG11 7BW
London (City) Office
9 Devonshire Square
Herts SG4 0TW
12-22 Newhall Street
St Johns Street
Peterborough PE1 5DD
The Panorama Building
Kent TN24 8EZ
Unit 12A Newark Beacon
Beacon Hill Office Park, Cafferata Way
Notts NG24 2TN